We use Google sheets so instructors can write down all group classes and private lessons they taught. This helps us track/determine the amount we owe instructors and monitor successful payments.
It is the duty of the student support specialist to verify the details of the rendered work before the manager can release the payment.
Steps
Access to this folder using our gmail account.
Once you have access, you will see subfolders for all our instructors. Each subfolder has a payment tracker sheet and a payment screenshot folder where you will file payments for private lessons booked with that particular instructor.
When the instructor asks to be paid, make sure they have access to their Google sheet. Instruct them to update columns A to D.
Verify the dates they entered.
Student support specialist to update columns E to I.
Update this sheet weekly.
The columns J and K will be updated by the manager when they send the payment.
Here is the general rule about instructor's fees:
$100/hour to teach a group program ($200 per class)
50% of whatever the amount student paid for a private lesson session (fee varies depending on package)
There are times when a class or a private lesson doesn't happen because of an error on our end (e.g. studio got double booked, home studio locked). We still pay the instructor for that cancelled appointment and the amount to pay depends upon Danny's discretion.
It is also possible that Danny will have a special arrangement with instructors doing special programs though, so you may refer to the instructor's collaborator profile in CRM to double check their fee or watch out for Danny's updates in the group chat.
Scenarios in the past where a special arrangement was made:
SPECIAL PROGRAMS WITH LOW ENROLLMENT Our 2024S3 Ladies Styling (bachata) program didn't get enough enrollments to make it profitable. This is a special program so before deciding whether to cancel it or not, Danny spoke privately with Inna and asked her first if she'd like to teach the full 10 weeks at a lower hourly rate (here's how fee was calculated: revenue this program generated — this program's incurred studio fees = hourly rate). She agreed.
INSTRUCTOR WITH FIXED HOURLY FEE We launched another special program, Salsa On 2, in 2024S1. Danny verified that Jarek, the special instructor, will be paid the regular $100 hourly rate for it. However, the program didn't have enough enrollment so we cancelled it. A student asked if he can book a private lesson with Jarek instead. When asked, Jarek maintained that his hourly rate is $100 even for private lesson. We send students a special pricing if they want to book him for on 2 sessions (see Jarek's collaborator profile in CRM). Same scenario with Mayra Cotiva, our instructor in Las Vegas. She established with management that her payment for private lessons will not go beyond $50 per session.
AUDITIONS AND OTHER NON-TEACHING ACTIVITIES In 2024S1, Danny held auditions for performance teams and asked Inna and Ariela to help out. Danny told the manager to pay Ariela $130 (had to leave early) and Inna $180 (stayed the entire audition). This is not the standard rate for auditions. One-time thing. You may leave the "Group Program Payment" empty when updating an item that falls under this category and there's no message from Danny about fees.
FILMING GIG EITHER FOR TELEVISION/VLOG FEATURE Some time in 2023, a television program (dating show) tapped Danny to teach salsa to a couple while they're being filmed in exchange of media exposure. Danny asked Marina to help him out and he paid him $450 for this gig. It's a one-time thing and not the standard pricing. You may leave the "Group Program Payment" empty when updating an item that falls under this category and there's no message from Danny about fees.
CORPORATE EVENTS Payment to instructors will depend on the quote that Danny gave to the lead.